Costume & occasion wear
Rental software for costume and occasion-wear boutiques
Rentablez is rental management software for garment rental businesses — bridal wear, gowns, sherwanis, theatrical and fancy dress. Hold a piece for a fitting, collect the deposit, inspect it properly on return, and keep it out of availability while it is at the cleaners.
- Size & condition per garment
- Trial holds that expire
- Return inspections with photos
- Cleaning blocks availability
Bridal lehenga — maroon zardozi
CST-0412
- Size
- 12 · altered to 10
- Colour
- Maroon / gold
- Occasion
- Bridal
- Hires
- 14 this season
This garment's cycle
-
On the rail
Cleaned, pressed, photographed
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Fitting · Iyer family
6 Dec · pinned to size 10
-
On hire
12–15 Dec · deposit held
-
Return & inspection
Condition photographed
-
At the cleaners
2-day turnaround
Free again
19 Dec
After cleaning · 2 enquiries waiting
What you rent out
Grand occasion wear, for both sides of the wedding
Bridal and groom wear, reception outfits and black tie, sarees and kurtas, plus theatrical and fancy dress — each garment with its own size, condition grade and hire history.
Hire counts shown are sample figures.
Inside the product
The garment comes back. What happens next decides your margin.
Inspect it, charge for what is wrong, clean it, and put it back on the rail — with the dates you can honestly promise.
Bridal lehenga — maroon zardozi
CST-0412 · size 12 · returned today
- Embroidery and beadwork Pass
- Hem and lining Pass
- Stains — bodice Damage
- Dupatta and accessories Note
- Hooks, zips and fastenings Pass
Condition photos
Stain on the bodice, 4 cm
Photographed at return · specialist clean needed
Charge raised
3,500
Settled from the 25,000 deposit
Inspection & damage
Find the stain before the next bride does
Return inspections run on your own checklist with photographs taken against that exact garment. A failed check records the defect, raises a charge on the booking, and holds the piece off the rail until it has been dealt with.
- Your checklist: beadwork, hem, lining, fastenings
- Condition photographed at handover and return
- Charge raised on the booking and settled from the deposit
- Garment blocked until repair or cleaning is closed
Today · the fitting room
12 DecCollections, fittings and returns
Fittings
5
Collections
7
Returns
4
- Fitting · Iyer family 11:30 · 3 lehengas held for the trial Held
- Collection · sherwani CST-0318 Deposit taken · agreement signed Out
- Return · gown CST-0207 Inspect and photograph before the rail 18:00
- At the cleaners · CST-0412 Back tomorrow · 2 enquiries waiting Cleaning
Booking & collection
The counter's whole day on one screen
Fittings, collections and returns for today, with the pieces attached. Staff hold garments for a trial, take the deposit at collection, and start the return inspection without touching a register.
- Fittings with garments held against the dates
- Deposit and agreement completed at collection
- Return inspection started from the same screen
- Pieces at the cleaners flagged with their return date
Booking conflict
Bridal lehenga — maroon zardozi is overbooked across confirmed and pending orders. View orders
4
In stock
1
Set aside
3
Available
| Used | Left | |
|---|---|---|
| Confirmed | 60 | 30 |
| Pending | 60 | −30 |
- City Ideas Festival (#6716383) 60
- Corporate offsite (#6714201) 9
- Weekend wedding (#6716343) 60
- Needed (shortage) 120 (-30)
Wedding week
Three functions, one outfit, no double promise
Confirmed bookings, open enquiries and pieces at the cleaners all count against the same rail. When two families want the lehenga for the same Saturday, you see it while you are quoting.
- Confirmed and pending counted separately
- Cleaning turnaround included in availability
- Clashes shown per date, not per booking
- Alternatives suggested from the same category
Asset type ( Units, Kits )
- Whole collection 642
- Bridal lehengas 148
- Gowns & evening wear 176
- Sherwanis & suits 132
- Theatrical & fancy dress 98
- Accessories (bulk) 1,240
- At the cleaners 18
Attributes ( Size, Colour, Occasion )
- Size
- Colour
- Occasion
- Fabric
- Designer
- Condition grade
The collection
Filter to the size, colour and occasion she asked for
“A gold sherwani, size 40, for a reception on the 19th.” Size, colour, fabric and occasion are searchable fields, and availability is checked for those dates in the same step.
- Size and altered size as fields
- Colour, fabric and occasion filters
- Availability checked for the function dates
- Photo search to find a piece from an image
AGR-2026-0912
Garment hire agreement
Between
Aabharan Couture
And
S. Iyer (bride's family)
Equipment and term
Bridal lehenga CST-0412 · 12–15 Dec 2026 · deposit ₹25,000
1. Garments hired and replacement values
2. Alterations and fit
3. Stains, damage and cleaning charges
4. Return, late fees and condition check
S. Iyer
11 Dec 2026, 18:05
Audit trail
- OTP verified to +91 ●●●●● 30284
- Signed at the boutique counter
- IP and timestamp recorded
The agreement
What happens to a lost dupatta, agreed in writing
The hire agreement is generated from your template with the pieces, dates, deposit and replacement values already in it. The family signs at the counter, verified by one-time password, so the damage conversation later refers to something both sides accepted.
- Replacement values written into the agreement
- OTP-verified signature at the counter
- Signed PDF stored against the booking
- Audit trail of who signed and when
What boutique owners tell us
Six things that cost a garment rental business
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A stain found after the next bride collects
If nobody inspects between hires, the damage becomes yours. Return inspections run on a checklist you write — beadwork, hem, lining, fastenings — with photographs against that garment, so a mark has a date and an owner.
-
Cleaning time nobody counted
A gown back on Sunday is not free on Monday. Put the garment into cleaning as a maintenance job and it stays out of availability until it is back on the rail — so you stop promising dates you cannot meet.
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A size 12 that has been pinned to a 10
Alterations change what a garment actually is. Record the altered size against the piece so the next customer is quoted the truth, and note when it has been let back out.
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Deposits argued over a missing dupatta
A set goes out as one line and comes back one piece short. Accessories are tracked as components, so the return note lists exactly what is missing and the charge is raised against the booking, not from memory.
-
Trials that quietly block a gown for a week
Three families want to try the same lehenga. Hold it for the fitting without committing it, and the hold expires on its own — so a maybe does not cost you a booking.
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Wedding week: one outfit, three functions
Mehndi Friday, wedding Saturday, reception Sunday — sometimes the same piece, sometimes not. Availability is worked out per date, so the sequence is visible before you promise the third function.
The rail
Every garment with its size, condition and history
Each piece is its own record: size and altered size, colour, fabric, occasion, purchase and replacement value, condition grade and every hire it has been through. Accessories and jewellery hire alongside it as components.
- Size, altered size, colour and fabric as fields
- Condition grade updated at every return
- Sets and accessories as components
- Hire count and revenue per garment
The fitting room
Hold it for the trial, quote it, collect the deposit
A fitting holds the garment against real dates without committing it. When the family decides, the hold becomes a booking with the deposit taken and the agreement signed before anything leaves the shop.
- Trial holds that expire on their own
- Quotation converted to a booking in one step
- Deposit collected at the counter
- Agreement signed with OTP verification
Hire HIR-2026-0377 · wedding party
18 Nov – 22 Nov 2026
- Bridal lehenga — maroon HIRE 4-day hire · size 12 1 18,000.00 18,000.00
- Sherwani — ivory & gold 4-day hire · size 40 1 9,500.00 9,500.00
- Alteration — hem Returned to original after hire 1 1,200.00 1,200.00
- Dry cleaning Standard, per garment 2 600.00 1,200.00
29,900.00
Invoice total
Deposit refunded on inspection
The back office
Charges, deposits and what each piece earned
Cleaning, damage and late-return charges are raised against the booking they came from and settled from the deposit. Invoices carry the right tax, and revenue by garment tells you which pieces are worth re-buying next season.
- Cleaning, damage and late charges on the booking
- Deposits held and settled separately
- GST, VAT or a custom tax profile
- Revenue and hire count per garment
FAQ
Costume rental software questions
What garment and occasion-wear boutiques ask before a demo.
Something else? or email sales@rentablez.com.
How does Rentablez handle damage found at return?
The return inspection runs on a checklist you define — beadwork, hem, lining, stains, fastenings, accessories — completed on the mobile app with photographs against that exact garment. A failure records a defect, raises a charge on the booking that can be settled from the deposit, and keeps the piece blocked until it is repaired or cleaned.
Can I stop a garment being booked while it is at the cleaners?
Yes. Send it to cleaning or repair as a maintenance job and the garment is blocked from allocation until the job is closed, so availability reflects the real turnaround rather than the return date.
How are trials and fittings handled?
A fitting holds the garment against the dates the family is considering without confirming a booking. If they decide against it the hold is released; if they go ahead it converts to a booking with the deposit and agreement, and the dates were never double-promised.
Can I track alterations?
Yes. Record the altered size against the garment as a field so the next quotation reflects what the piece actually is now, and update it when the alteration is let back out. The change sits in the garment history with the booking it was done for.
What about sets — a lehenga with a dupatta and jewellery?
A set can be a kit that goes out as one line while tracking each component. The return note shows exactly which piece is missing, and a charge for a lost dupatta is raised against the booking rather than argued from memory.
How are deposits managed?
Deposits are held against the customer separately from the hire charge and can be marked refundable or forfeitable. On a clean return the deposit is released; when damage is found, the charge is settled against it and the balance refunded.
Can customers browse the collection online?
Yes. The web store is a public catalogue on your own subdomain where customers filter by occasion, size and colour and check availability for their function dates. Requests arrive as enquiries you quote and approve.
Is there a free trial?
Book a demo and start a 7-day free trial set up with a sample of your own collection during the call. No setup fees, cancel anytime, and paid plans carry a 30-day money-back guarantee.
Industries
Built for whatever you rent out
Serialised units, bulk quantities and kits are all first-class — so the same system works for an excavator fleet, 400 chairs, or a camera body with six lenses.
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Construction equipment Heavy machinery, tools and site equipment -
Car & vehicle rental Fleets, self-drive and chauffeur hire -
EV rentals — India E-scooter, e-auto and EV fleets -
Camera & photography Bodies, lenses, lighting and kits -
Medical equipment Beds, oxygen, mobility and devices -
Event equipment AV, staging, tents and furniture -
Party supplies Décor, tableware and inflatables -
Furniture Home, office and staging furniture -
Costume & occasion wear Lehengas, gowns, sherwanis and costumes -
Tech & electronics Laptops, AV and IT equipment -
Jewellery Bridal, occasion and designer pieces -
Bicycles & scooters Micro-mobility and tour fleets
See your own rail in Rentablez
Book a 30-minute demo. We load a sample of your collection during the call and run a fitting, a hire and a return inspection end to end.