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Rentablez Docs

Creating an Asset

An asset in a rental business is any item that can be rented out to customers for a fee. These items, ranging from small tools to large vehicles, form the core inventory of the business and generate income through temporary use by clients. Effective management of these assets is crucial for the success of a rental operation.

Accessing the Asset Creation Feature

You can create a new asset using one of the following methods:

  1. Navigate to the Asset menu and click the ‘Create Asset’ button in the top right corner.
  2. Click the ‘Create Regular Asset’ button in the quick action column on the dashboard.
  3. Click the ’+’ button on the quick taskbar at the top and select ‘Create Asset’.

Asset Details

When creating an asset, you’ll need to provide the following information:

  • Name: Enter the name of the asset.

  • Manufacturer: Specify the asset’s manufacturer.

  • Description: Provide a brief description of the asset (up to 500 words).

  • Asset Identification: Assign a unique tag to identify the asset.

  • Asset Category: Select from existing categories or create a new one.

    • To add a new category, click the ‘Add New Category’ button below the dropdown.

  • Asset Sub-category: Choose from existing sub-categories or add a new one.

    • To add a new sub-category, click the ‘Add New Sub Category’ button below the dropdown.

  • Purchase Price: Enter the asset’s purchase price.

  • Vendor: Select from the list of existing vendors.

  • Location: Choose from the list of existing locations.

  • Purchased On: Select the asset’s purchase date using the calendar.

  • Applicable Tax Rates: Select from the list of existing tax rates.

  • Publish to Webstore: Check this box to make the asset visible in the webstore.

Creating Asset

Rental Rates Setup

After completing the Asset Details, you’ll find the Rental Rates Setup section. This allows you to configure rental pricing structures for the asset.

Rental Rate Components

  1. Unit of Measurement: Specify the unit used for rental (e.g., Kilograms, Kilometres, Hours, Days, Pieces, Sets)
  2. Per Unit Rates: Set the rental rate per unit (e.g., 500 per day, 500 per hour)
  3. Tracking Type: Choose from:
    • No Tracking
    • Track Date Range
    • Track Numeric Values

Specifications

The Specifications section allows you to add additional details about the asset.

Adding Custom Fields

To add custom specifications:

  1. Scroll to the Specifications section.
  2. Click the ‘Add Custom Fields’ button in the top right corner of the section.
  3. Enter the desired custom fields and their values.

Saving the Asset

To complete the asset creation process:

  1. Review all entered information for accuracy.
  2. Scroll to the top of the page.
  3. Click the ‘Save’ button to create the asset and store the entered details.

For more information on related topics, please refer to the following articles: